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Systematic Reviews: WCM's Data Retention Policy & Systematic Reviews

Collaborative support for researchers undertaking systematic reviews

What is WCM's Data Retention Policy?

According to Cornell University’s Research Data Retention Policy, all data used to generate publications must be deposited into the ‘WCM Institutional Data Repository for Research’ (WIDRR). WIDRR is available to WCM Faculty and Researchers at no additional cost.

 

Data deposition must occur as soon as possible after publication.

 

For all WCM published papers, first author or last author (if WCM affiliated) will receive an email from the institution notifying them of this responsibility. 

 

Weill Cornell Library Research Data Management, Retention, and Sharing - includes links to online video tutorials and compliance instructions
WCM Institutional Data Repository for Research (WIDRR) - includes FAQ and deposition instructions
 

How will the library's SR service support this?

For all formal systematic/scoping review collaborations where a WCM librarian is listed as a co-author, the collaborating librarian will deposit all necessary data into WIDRR after publication on behalf of the research team, unless the team prefers to do so themselves.

 

Data will be collected via a shared OneDrive folder that the research team will be provided access to. Librarians will only complete the WIDRR compliance if all data has been deposited into the OneDrive folder. While our librarians will handle deposition, librarians are not responsible for data that we (the librarians) did not collect (see below) and will not be held responsible for non-compliant papers.
 

What data should be deposited for SRs?

The data in WIDRR should be sufficient for replication and audit of the research. For a systematic/scoping review, this involves the following:

 

Data from the Librarians:

  1. search strategies (.txt/.pdf)
  2. database export files (.ris)
  3. irrelevant studies (.csv)
  4. excluded studies (.csv)
  5. included studies (.csv)
  6. title/abstract Inter-Rater Reliability (.csv)
  7. full-text Inter-Rater Reliability (.csv)

 

Data from the Research Team:

  1. data extraction tool (.txt/.pdf)
  2. data extraction results (.csv/...)
  3. data analysis methods– i.e., meta-analysis/statistics/funnel plot… (.txt/...)
  4. data analysis results – i.e., meta-analysis/statistics/funnel plot…(.csv/...)
  5. risk of bias tool (if new/adapted) (.txt/.pdf)
  6. risk of bias results (.csv)
  7. data extraction tool (..txt/pdf)